IPM SERVICES INCLUDE BUT ARE NOT LIMITED TO:

Market the property for rent

  • Prepare Apartments / commercial stores for rent
    • Clean apartments / commercial stores
  • Collection credit and criminal fees are applicable

Tenant Screening and Selection

  • Application review, verify eligibility information and conduct home inspections,
  • Maintain a waiting list for each property
  • Perform a background check to verify identity, income, credit history, rental history, etc.
  • Assess tenant according to pre-defined tenant criteria
  • Inform tenants upon being turned down and/or being taken into consideration

Tenant Move In

  • Collect all verified documentation
  • Draw up leasing agreement
  • Confirm move in date with tenant
  • Review lease guidelines with tenant regarding things such as; rental payment terms and required property maintenance
  • Ensure all agreements have been properly executed
  • Perform detailed move in inspection with tenant and have tenant sign a report confirming the condition of the property prior to move-in.
  • Collect first month’s rent and security deposit

Rent collection

  • Distribute Monthly Rent statements
  • Obtain rent
  • Seek out late payments
  • Send out “Pay or Quit” notices
  • Enforce late fees

Evictions

  • File relevant paperwork to initiate court proceedings for nonpayment and or holdovers.
  • Represent owner / company in court
  • Coordinate evictions with marshals and agencies to remove tenant and tenants possessions from unit, if necessary

Legal

  • Understand and abide by the latest local, state and federal legislation that apply to renting and maintaining rental properties.
  • Retain attorneys for illegal sublets, rent delinquency, termination of undesirable tenants, including breach of rules and regulations, and non-verifiable income.

Inspections

  • Perform periodic inspections (Inside and outside) on a predefined schedule to investigate the apartment for necessary repairs, safety hazards, code violations, lease violations, etc.
  • Send owner periodic reports on the condition of the property

 

Financial

  • Provide accounting property management services
  • Make payments on behalf of owner (Mortgage, insurance, payrolls, etc.)
  • Provide detailed documentation of expenses via invoices and receipts
  • Maintain all historical records (paid invoices, leases, inspection reports, warranties, etc.)
  • Provide annual reports structured for tax purposes as well as required tax documents including a 1099 form
  • Provide easy to read monthly cash-flow statements which offer a detailed breakdown of income and itemized expenses
  • Assist auditors, bookkeepers and accountants in completing all financial reports such as, financial statements, income taxes etc.

Maintenance, Repairs, and Remodeling

  • Provide and oversee all maintenance crew and superintendents
  • Establish a preventative maintenance policy to identify and deal with repair needs
  • Provide a network of licensed, bonded and fully insured contractors who have been vetted for respectable pricing and quality work that is up to code.
  • Assign tasks to various parties (in-house employees, handymen and professional contractors) based on relevant skills, knowledge, and affordability.
  • Maintain outdoor area
    • Leaf and snow removal
    • Landscaping
    • Removal of trash and debris
  • Maintain and monitor a 24 hour emergency repair hot-line
  • Larger renovation or rehab projects
    • Provide recommendations based on the potential to maximize rental income.
    • Prepare preliminary cost estimates
    • Get multiple independent bids for the job
    • Act as general contractor overseeing the production

Tenant Move Out

  • Inspect unit and fill out a report on the property's condition when the client moves out
  • Provide tenant with a copy as well as estimated damages
  • Return the balance of the security deposit to the tenant
  • Retain security deposit if notice is not given within 30 days. Apply security deposit to any rental arrears, damages etc.
  • Clean unit and perform any needed repairs or upgrades
  • Re-key the locks

 

IPM conducts annual apartment inspections, and maintains common areas and exterior grounds.  IPM has put trust in on-site security guards to patrol the grounds during the evening, nights, and early mornings (24 hours a day, seven days a week) if necessary.

 

IPM incorporates educational programs in their developments, such as English as a second language, after school tutoring, and computer courses. IPM also incorporates children’s activities, for instance, in the Bronx, sports leagues are established for baseball and basketball where permissible.

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